You shipped a package to a customer. It should have arrived in three days. Instead, the tracking status shows something confusing. No updates, just a message that says “exception.” So, what happened?
When you ship a package, it doesn’t travel directly out of your warehouse to your customer’s doorstep. It goes through multiple checkpoints: pickup, sorting hubs, customs (for international shipments), and local delivery. Each leg of this journey adds a possible delay.
Sometimes, things go off track. The package might get stuck in customs, reach the wrong sorting center, or fail to get delivered because the address was incorrect. These hiccups trigger what’s known as a delivery exception.
This article focuses specifically on DHL delivery exceptions, what they mean, why they happen, and what steps you can take when they do. Read on to find out how to respond when DHL delivery says “exception” so you can prevent delays and maintain customer trust.
What is a DHL Delivery Exception?
A DHL delivery exception means your package has encountered an issue that prevents it from being delivered on time. It doesn’t mean the package is lost. It simply means something happened that disrupted its normal delivery route. This could be as small as a wrong ZIP code or as complex as an operational delay at a sorting facility.
In simple terms, a DHL delivery exception refers to a status update that signals a disruption. You’ll usually see this reflected in your tracking updates, often marked as “exception” or “shipment exception.” A DHL shipment exception is fairly common during peak shopping periods or when packages move across states and through different fulfillment centers.
Let’s say you ship a product to a customer. The package reaches the final delivery station, but the driver can’t find the address because it’s incomplete. That creates a DHL attempted delivery exception, and unless you correct the address quickly, your delivery gets delayed.
Types of DHL Delivery Exceptions
When your DHL package runs into a problem, the tracking status often updates to a DHL delivery status exception. This status doesn’t tell you exactly what went wrong, it simply means something has disrupted the normal shipping flow. These exceptions can happen for many reasons, and most of them are outside your control. Still, knowing what causes them helps you respond quickly and manage customer expectations.
Let’s look at some common types of DHL delivery exceptions that ecommerce businesses often face.
1. Incorrect or incomplete address details
If the shipping address is wrong or missing key details, your package may never reach the customer. DHL’s system might flag the delivery attempt, but it can’t go further without the correct information.
This often happens when the street number is missing, the ZIP code is off by one digit, or the apartment number isn’t included. For example, if the customer types in “5 Main Street” instead of “25 Main Street, Apt 3B,” the driver won’t know where to drop the parcel. That creates an exception and triggers a delay until the issue is fixed.
2. Package damage or loss during transit
A DHL shipment exception can also show up if the package is damaged or lost somewhere along the way. Packages move through conveyors, trucks, and warehouses. If something gets crushed, opened, or misplaced, the system holds it back to investigate.
Check out: How to File a DHL Claim for Lost or Damaged Shipments
These situations often cause delays that stretch beyond expected delivery windows. That’s where shipping refund software can help. LateShipment.com’s Shipping Refund Software automatically scans your DHL deliveries, detects issues like delays or losses, and files refund claims when they apply.
3. Customs delays (for international shipments)
If you ship across borders, customs clearance can cause unexpected exceptions. Each of these slows down your package. If DHL doesn’t get the right paperwork on time, your delivery stops right there. DHL might hold a package due to the following:
- Missing or incomplete customs documents
- Mismatched declared value and contents
- Items flagged for additional inspection
- Local import restrictions
A DHL attempted delivery exception occurs when the courier reaches the address, but the customer isn’t there. If the package needs a signature or a safe drop isn’t allowed, DHL won’t complete the delivery. The package returns to the depot and waits for further instructions.
Sometimes, even when the customer is home, the driver might not ring the bell or leave a note. That creates confusion and adds to the delay.
5. Weather or natural disruptions affecting transit
Weather is one of the most unpredictable causes of shipping delays. Snowstorms, floods, wildfires, or even heavy rainfall can cause a DHL delivery exception. These events affect travel routes, close down sorting hubs, and make deliveries unsafe or impossible. During such times, there’s nothing you can do but keep your customers informed and adjust delivery timelines.
You might run into:
- Road closures due to snow or flooding
- Flight delays or airport shutdowns
- Temporary suspension of local delivery services
6. Operational or scanning errors at sorting hubs
Sometimes, the problem isn’t with the address or the weather. It’s an internal error. A package may get sorted into the wrong bin or miss a scan at a major hub. That throws off the tracking system and causes a delay.
Say your package was headed from Atlanta to Denver. It gets sent to Dallas by mistake due to a sorting error. The system detects the mistake only when it scans the package in the wrong city. That delay reflects as a DHL delivery status exception, and it adds extra time to the delivery.
Impact of DHL Delivery Exceptions on Customers
A DHL delivery exception delays your shipment and affects how customers feel about your brand. Today’s buyers expect fast, predictable shipping. Any disruption adds stress and lowers satisfaction.
Here’s how a delivery exception can impact your customers:
- Delayed deliveries disrupt planned events or schedules
- Lack of clear communication leads to confusion
- Missed packages create support tickets and refund requests
- Damaged or lost shipments reduce repeat purchases
If a DHL delivery says “exception” and there’s no clear update, customers begin to lose trust. Unfortunately, it only takes one poor delivery experience to push customers away.
How to Identify a DHL Delivery Exception?
To prevent the negative impact of delivery exceptions, you also need to spot them early. That way, you can step in, communicate clearly, and avoid losing your customer’s trust.
So, how do you identify a DHL delivery exception before it becomes a bigger issue? Here are four ways to stay informed and in control.
1. Tracking your shipment
Start by checking the tracking number through DHL’s website or dashboard. A normal shipment shows updates at every stage, from pickup to delivery. If updates stall or something reads “exception,” that’s your cue to investigate.
Read More: DHL Shipment Tracking: Features, Issues & How To Track
Instead of manually checking each shipment, use delivery tracking software. A good tool keeps an eye on every order and alerts you the moment something goes wrong. This saves you from scrambling for answers and gives your support team a head start.
LateShipment.com’s Delivery Experience Management Software helps you:
- Monitor shipments in real time
- Identify delayed or stuck packages instantly
- Get proactive alerts for exceptions
- Centralize delivery data across carriers
2. Understanding tracking updates
DHL tracking uses a series of status messages. Learning how to read them makes it easier to spot issues early. If you notice a DHL exception delivery status not updated for more than a day, there may be a scanning or system error.
Common exception-related statuses include:
- “Delivery attempted”
- “Shipment on hold”
- “Clearance event”
- “Address information required”
3. Recognizing exception notifications
When DHL updates a shipment with an exception, you’ll often receive an email or see it flagged in your tracking dashboard. These notifications explain what went wrong and what needs to be fixed, like updating an address or confirming delivery instructions.
4. Checking for unusual delays or inactivity
Sometimes, exceptions aren’t clearly labeled. You might notice that a package hasn’t moved in two or three days with no updates. In such cases:
- Check the last scan location
- Review the expected delivery date
- Look for service disruptions in that region
Steps to Take When a DHL Delivery Exception Occurs
Here’s what to do if your DHL tracking shows a delivery exception and your package isn’t moving.
Step 1: Identify the cause of the exception
Start by checking the latest tracking update. Look for keywords like “attempted delivery,” “address correction needed,” or “clearance delay.”
Step 2: Contact DHL or update details
Once you know what caused the exception, take action. If the address is wrong, log into your DHL account and request a correction. If customs is holding the item, check whether documents are missing. You can also call DHL support directly for faster resolutions.
Step 3: Communicate with the customer
Let your customers know what’s happening and when they can expect the package. If it’s a delay from bad weather or an incorrect address, share the revised timeline.
Preventing DHL Delivery Exceptions
While some exceptions are out of your control, others can be avoided with a few smart shipping practices. These steps help reduce the chance of errors, missed deliveries, and delays in your DHL shipments.
1. Double-check address information
Always validate the shipping address before dispatching an order. Include apartment numbers, ZIP codes, and contact details. A single missing digit can send your package to the wrong location.
2. Use the right packaging and labeling
Secure packaging reduces the risk of damage. Attach labels in a flat, visible area and avoid placing tape over them. For example, fragile items like glassware need extra padding and clear “handle with care” tags.
3. Upload accurate customs information
For international orders, submit full details about product contents, value, and HS codes. Incomplete or vague entries lead to customs holds.
4. Schedule delivery when the recipient is available
Offer flexible delivery windows or allow customers to choose preferred dates. This helps avoid failed delivery attempts.
Learn more about How to File a DHL Claim for Service Failure and Get a Refund.
DHL's Response to Delivery Exceptions
When a DHL delivery exception occurs, the company investigates the issue and updates the tracking information. They may retry the delivery, request address correction, or wait for customs clearance, depending on the reason for the exception.
If you reach out, DHL support can help resolve the issue by guiding you through the required steps.
Turning Delivery Exceptions into Better Customer Experiences
A smooth delivery experience shapes how customers remember your brand. A delayed or failed delivery can frustrate them and lead to negative reviews or lost repeat business. That’s why how you handle DHL delivery exceptions matters just as much as how quickly you ship. If you stay proactive and transparent, you can turn a bad delivery into a better relationship.
LateShipment.com helps you do exactly that. It offers a full suite of tools to manage the post-purchase experience. You get real-time shipment tracking across carriers, instant exception alerts, and automated customer notifications. This way, your team spends less time chasing updates and more time keeping customers informed.
Lateshiptment.com allows you to create efficient post-purchase experiences with shipping refund automation, analytics, and branded tracking pages, so you stay in control even when things go off track. Whether you’re shipping hundreds or thousands of packages a month, LateShipment.com helps you deliver trust and drives customer loyalty.
Book a demo today to see it in action.
